onboarding

docs/build/html/_sources/onboarding_employee.rst.txt

@@ -2,6 +2,37 @@
 OBNOARDING EMPLOYEE
 #####################
 
+In the context of Canadian payroll administration, onboarding an employee refers to the formal process of integrating a new hire into 
+both the organizational and payroll systems. It ensures that the employee is properly registered, legally compliant, and ready to be paid 
+accurately and on time.
+
+Key Steps on Onboarding an Employee:
+
+*  Collect Required Personal Information
+Includes full legal name, address, date of birth, and Social Insurance Number (SIN). The SIN is critical for tax reporting to the CRA (Canada Revenue Agency).
+* Obtain Federal & Provincial Tax Forms
+New employees must complete Form TD1 (Federal and possibly a Provincial version) to declare tax credits and determine income tax withholdings.
+* Set Up Banking Info for Direct Deposit
+Employees usually provide a void cheque or bank form to set up electronic payments.
+* Register the Employee in the Payroll System
+Involves entering all personal and job-related data, assigning a payroll ID, and verifying employment status (e.g. full-time, part-time, contract).
+* Enroll in Benefits or Pension Programs
+If applicable, the employee may be signed up for group insurance, retirement savings plans (like RRSP or pension plans), and other benefits. These deductions must be accurately reflected in payroll.
+* Assign Statutory Deductions that Employers must withhold and remit:
+- CPP (Canada Pension Plan)
+- EI (Employment Insurance)
+- Income Tax (based on TD1 form)
+* Confirm Employment Agreement & Start Date
+
+
+🍁 Compliance & Record Keeping
+- Employers in Canada are responsible for keeping accurate records of employee data, pay stubs, deductions, and remittances for at least 6 years.
+- If audited by CRA, these documents must be readily available.
+- Employers must also provide T4 slips by end of February each year to summarize annual earnings and deductions for tax filing.
+Let me know if you want a sample checklist or onboarding template tailored to a specific province or industry—I'd be happy to help set that up.
+
+
+
 Employment Standards Requirements
 =================================
 

docs/build/html/onboarding_employee.html

@@ -42,6 +42,32 @@
             
   <section id="obnoarding-employee">
 <h1><span class="section-number">5. </span>OBNOARDING EMPLOYEE<a class="headerlink" href="#obnoarding-employee" title="Link to this heading">¶</a></h1>
+<p>In the context of Canadian payroll administration, onboarding an employee refers to the formal process of integrating a new hire into
+both the organizational and payroll systems. It ensures that the employee is properly registered, legally compliant, and ready to be paid
+accurately and on time.</p>
+<p>Key Steps on Onboarding an Employee:</p>
+<ul class="simple">
+<li><p>Collect Required Personal Information</p></li>
+</ul>
+<p>Includes full legal name, address, date of birth, and Social Insurance Number (SIN). The SIN is critical for tax reporting to the CRA (Canada Revenue Agency).
+* Obtain Federal &amp; Provincial Tax Forms
+New employees must complete Form TD1 (Federal and possibly a Provincial version) to declare tax credits and determine income tax withholdings.
+* Set Up Banking Info for Direct Deposit
+Employees usually provide a void cheque or bank form to set up electronic payments.
+* Register the Employee in the Payroll System
+Involves entering all personal and job-related data, assigning a payroll ID, and verifying employment status (e.g. full-time, part-time, contract).
+* Enroll in Benefits or Pension Programs
+If applicable, the employee may be signed up for group insurance, retirement savings plans (like RRSP or pension plans), and other benefits. These deductions must be accurately reflected in payroll.
+* Assign Statutory Deductions that Employers must withhold and remit:
+- CPP (Canada Pension Plan)
+- EI (Employment Insurance)
+- Income Tax (based on TD1 form)
+* Confirm Employment Agreement &amp; Start Date</p>
+<p>🍁 Compliance &amp; Record Keeping
+- Employers in Canada are responsible for keeping accurate records of employee data, pay stubs, deductions, and remittances for at least 6 years.
+- If audited by CRA, these documents must be readily available.
+- Employers must also provide T4 slips by end of February each year to summarize annual earnings and deductions for tax filing.
+Let me know if you want a sample checklist or onboarding template tailored to a specific province or industry—I’d be happy to help set that up.</p>
 <section id="employment-standards-requirements">
 <h2><span class="section-number">5.1. </span>Employment Standards Requirements<a class="headerlink" href="#employment-standards-requirements" title="Link to this heading">¶</a></h2>
 <p>Each province/territory, as well as the federal government, sets minimum employment standards, including:</p>