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docs/source/compliance.rst
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@@ -189,18 +189,17 @@ outsource/software vendors.
Government Stakeholders Government Stakeholders
~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~
Government legislation provides the rules and regulations that the payroll function must Government legislation establishes the rules and regulations that govern payroll practices, particularly in relation to
administer with respect to payments made to employees. For this reason, it is important for employee compensation. It is therefore essential for payroll practitioners to understand both the scope and the origin of all
the payroll practitioner to understand both the scope and the source of payroll-related payroll-related laws.
legislation.
Canada is ruled by a federal government with ten largely self-governing provinces and three Canada is ruled by a federal government with ten largely self-governing provinces and three
territories controlled by the federal government. Payroll practitioners have to be compliant territories controlled by the federal government. Payroll practitioners have to be compliant
not only with the federal government legislation, but with the provincial and territorial not only with the federal government legislation, but with the provincial and territorial
governments' legislation as well. governments' legislation as well.
As a result, payroll practitioners and their organizations are affected by the enactment of As a result, payroll departments are directly influenced by legislative developments at both the federal and provincial or
legislation at both the federal and provincial/territorial level. territorial levels, making ongoing legal awareness a critical component of payroll management.
The federal parliament has the power to make laws for the peace, order and good government The federal parliament has the power to make laws for the peace, order and good government
of Canada. The federal cabinet is responsible for most of the legislation introduced by of Canada. The federal cabinet is responsible for most of the legislation introduced by
@@ -268,10 +267,14 @@ territories exists over:
- all laws regarding property and civil rights, which give the provinces/territories the authority to enact legislation to establish employment standards for working conditions - all laws regarding property and civil rights, which give the provinces/territories the authority to enact legislation to establish employment standards for working conditions
- employment in manufacturing, mining, construction, wholesale and retail trade, service industries, local businesses and any industry or occupation not specifically covered under federal jurisdiction - employment in manufacturing, mining, construction, wholesale and retail trade, service industries, local businesses and any industry or occupation not specifically covered under federal jurisdiction
The existing divisions between federal and provincial/territorial control impact payroll when Canada's division of authority between federal and provincial or territorial governments directly influences payroll
dealing with employment/labour standards. Employment/labour standards are rules legislated practices, particularly in relation to employment and labour standards. These standards are governed independently by
by each provincial/territorial jurisdiction that dictate issues such as hours of work, minimum each province and territory, and outline key rules related to workplace conditions.
wage, overtime, vacation pay and termination pay requirements.
Among the issues addressed are hours of work, minimum wage, overtime eligibility, vacation entitlements, and termination pay.
Because each jurisdiction sets its own legislation, payroll practitioners must ensure compliance with the specific
requirements applicable to the location where the employee works. Navigating these variations is an essential aspect of
effective and lawful payroll administration.
**Example:** **Example:**
@@ -295,9 +298,11 @@ group of employees who fall under provincial/territorial legislation.
Internal Stakeholders Internal Stakeholders
~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~
Internal stakeholders are those individuals or departments closely related to the organization Internal stakeholders are the people and departments within the organization that rely on the payroll function to operate
that the payroll department is serving. This group includes employers, employees and other effectively. They form the core audience served by payroll and include employees who depend on accurate and timely
departments in the organization. compensation, employers who oversee workforce management, and other internal teams—such as human resources, finance,
and operations—that collaborate closely with payroll for data sharing, planning, and compliance. These stakeholders play a
direct role in shaping how payroll services are delivered and supported across the organization.
**Employers** - Management may require certain information from payroll to make sound **Employers** - Management may require certain information from payroll to make sound
business decisions. business decisions.