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onboarding & intro

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Alex B.
2025-07-11 23:25:06 -04:00
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docs/source/onboarding_employee.rst
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@@ -8,15 +8,19 @@ accurately and on time.
Key Steps on Onboarding an Employee:
* Collect Required Personal Information: Includes full legal name, address, date of birth, and Social Insurance Number (SIN). The SIN is critical for tax reporting to the CRA (Canada Revenue Agency).
* Collect Required Personal Information: Includes full legal name, address, date of birth, and Social Insurance Number (SIN). The SIN is
critical for tax reporting to the CRA (Canada Revenue Agency).
* Obtain Federal & Provincial Tax Forms: New employees must complete Form TD1 (Federal and possibly a Provincial version) to declare tax credits and determine income tax withholdings.
* Obtain Federal & Provincial Tax Forms: New employees must complete Form TD1 (Federal and possibly a Provincial version) to declare tax
credits and determine income tax withholdings.
* Set Up Banking Info for Direct Deposit: Employees usually provide a void cheque or bank form to set up electronic payments.
* Register the Employee in the Payroll System: Involves entering all personal and job-related data, assigning a payroll ID, and verifying employment status (e.g. full-time, part-time, contract).
* Register the Employee in the Payroll System: Involves entering all personal and job-related data, assigning a payroll ID, and verifying
employment status (e.g. full-time, part-time, contract).
* Enroll in Benefits or Pension Programs: If applicable, the employee may be signed up for group insurance, retirement savings plans (like RRSP or pension plans), and other benefits. These deductions must be accurately reflected in payroll.
* Enroll in Benefits or Pension Programs: If applicable, the employee may be signed up for group insurance, retirement savings plans (like
RRSP or pension plans), and other benefits. These deductions must be accurately reflected in payroll.
* Assign Statutory Deductions that Employers must withhold and remit
@@ -31,7 +35,8 @@ Key Steps on Onboarding an Employee:
🍁 Compliance & Record Keeping
* Employers in Canada are responsible for keeping accurate records of employee data, pay stubs, deductions, and remittances for at least 6 years.
* Employers in Canada are responsible for keeping accurate records of employee data, pay stubs, deductions, and remittances for
at least 6 years.
* If audited by CRA, these documents must be readily available.