onboarding

docs/source/onboarding_employee.rst

@@ -2,6 +2,38 @@
 OBNOARDING EMPLOYEE
 #####################
 
+In the context of Canadian payroll administration, onboarding an employee refers to the formal process of integrating a new hire into 
+both the organizational and payroll systems. It ensures that the employee is properly registered, legally compliant, and ready to be paid 
+accurately and on time.
+
+Key Steps in Payroll-Related Onboarding (Canada)
+Here’s what typically happens from a payroll perspective:
+- Collect Required Personal Information
+Includes full legal name, address, date of birth, and Social Insurance Number (SIN). The SIN is critical for tax reporting to the CRA (Canada Revenue Agency).
+- Obtain Federal & Provincial Tax Forms
+New employees must complete Form TD1 (Federal and possibly a Provincial version) to declare tax credits and determine income tax withholdings.
+- Set Up Banking Info for Direct Deposit
+Employees usually provide a void cheque or bank form to set up electronic payments.
+- Register the Employee in the Payroll System
+Involves entering all personal and job-related data, assigning a payroll ID, and verifying employment status (e.g. full-time, part-time, contract).
+- Enroll in Benefits or Pension Programs
+If applicable, the employee may be signed up for group insurance, retirement savings plans (like RRSP or pension plans), and other benefits. These deductions must be accurately reflected in payroll.
+- Assign Statutory Deductions
+Employers must withhold and remit:
+- CPP (Canada Pension Plan)
+- EI (Employment Insurance)
+- Income Tax (based on TD1 form)
+These amounts are calculated during each pay cycle and submitted to CRA.
+- Confirm Employment Agreement & Start Date
+Helps payroll administrators align pay cycles and benefits eligibility with the employee’s official start.
+🍁 Compliance & Record Keeping
+- Employers in Canada are responsible for keeping accurate records of employee data, pay stubs, deductions, and remittances for at least 6 years.
+- If audited by CRA, these documents must be readily available.
+- Employers must also provide T4 slips by end of February each year to summarize annual earnings and deductions for tax filing.
+Let me know if you want a sample checklist or onboarding template tailored to a specific province or industry—I'd be happy to help set that up.
+
+
+
 Employment Standards Requirements
 =================================