onboarding

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2025-07-11 18:43:37 -04:00
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both the organizational and payroll systems. It ensures that the employee is properly registered, legally compliant, and ready to be paid
accurately and on time.</p>
<p>Key Steps on Onboarding an Employee:</p>
<ul class="simple">
<ul>
<li><p>Collect Required Personal Information: Includes full legal name, address, date of birth, and Social Insurance Number (SIN). The SIN is critical for tax reporting to the CRA (Canada Revenue Agency).</p></li>
<li><p>Obtain Federal &amp; Provincial Tax Forms: New employees must complete Form TD1 (Federal and possibly a Provincial version) to declare tax credits and determine income tax withholdings.</p></li>
<li><p>Set Up Banking Info for Direct Deposit: Employees usually provide a void cheque or bank form to set up electronic payments.</p></li>
<li><p>Register the Employee in the Payroll System: Involves entering all personal and job-related data, assigning a payroll ID, and verifying employment status (e.g. full-time, part-time, contract).</p></li>
<li><p>Enroll in Benefits or Pension Programs: If applicable, the employee may be signed up for group insurance, retirement savings plans (like RRSP or pension plans), and other benefits. These deductions must be accurately reflected in payroll.</p></li>
<li><dl class="simple">
<dt>Assign Statutory Deductions that Employers must withhold and remit</dt><dd><ul>
<li><p>Assign Statutory Deductions that Employers must withhold and remit</p>
<blockquote>
<div><ul class="simple">
<li><p>CPP (Canada Pension Plan)</p></li>
<li><p>EI (Employment Insurance)</p></li>
<li><p>Income Tax (based on TD1 form)</p></li>
</ul>
</dd>
</dl>
</div></blockquote>
</li>
<li><p>Confirm Employment Agreement &amp; Start Date</p></li>
</ul>